Drawing the goods and payment routes
Japan ACP | Aplash G.K.

Working notes for your team. This is not a Customs application form.

Begin with where the cartons go

Draw the physical route from the dispatch location to the receiving location in Japan. Use one box for each meaningful stop and label the company operating that location. Include a consolidation warehouse or fulfilment centre when it is part of the proposed route. If the route is only planned, mark it as planned rather than presenting it as a completed shipment.
Write what each arrow means: goods collected, goods consolidated, international transport or delivery after clearance. Put the freight forwarder beside the leg it arranges if that helps the reader. A location label such as Japan warehouse needs the operator's name, not just a city or a platform logo.

Your notes:


Draw payment as a separate route

Layer | What it should show | Supporting record
Goods | Dispatch, transport and receiving locations | Shipping instructions or planned route
Payment | Buyer, seller and any collection intermediary | Purchase agreement and invoice
Roles | Importer, receiving operator, ACP and broker | Role explanation and agreed scope

Your notes:


Use names and a legend instead of decorative detail

Give every company its legal name once, then use a short label consistently. Keep addresses in an accompanying party list if they make the drawing crowded. A legend can explain solid arrows for goods and dashed arrows for payments, but label the arrows as well so the map remains readable without colour.
Japan Customs lists a commercial or transaction flow chart among the supporting documents for an ACP notification. Our two-layer format is a suggested way to make that explanation readable, not a prescribed Customs template. The format should serve the transaction you actually have.

Your notes:


Check the map against the documents

[ ] Every party has a name and an explained role
[ ] Goods and money follow separately labelled routes
[ ] Planned arrangements are marked as planned
[ ] The map agrees with the current invoice and agreement

Your notes:


Make the transaction visible
A readable flow map lets another person follow both the cartons and the commercial arrangement. It should explain the records, not replace them or create missing contractual facts.

Sources
Japan Customs: ACP notification supporting documents: https://www.customs.go.jp/english/c-answer_e/sonota/9601_e.htm
Japan Customs: identifying the importer: https://www.customs.go.jp/english/c-answer_e/imtsukan/1103_e.htm