Documents to prepare

Send your existing HS code, the country in which it is used, product materials, function and intended use. Include a product link or specification sheet and the country of manufacture where available.

Add the non-resident importer's Japan presence, the sales channel and the expected Customs office. A clear product description is enough to start if you do not yet have an HS code.

Prepare the authority to act and evidence of both parties. Japan Customs identifies proxy or contract documents, proof that the overseas notifier exists, proof that the Japan-resident agent exists, and a commercial or transaction flow chart as supporting documents.

The operator supplies its own company evidence and reviews the file for Form C No. 7500. Customs may request further documents. The checklist below keeps the review and appointment information together.

Identify the actual parties and show the goods flow and money flow on separate lines. In the operator's experience, incomplete transaction diagrams are a recurring reason an appointment pack is returned for more information.

The illustration below shows the distinction. Your own diagram should describe your actual transaction and supporting documents.

Prepare the marketplace's specified-commercial-transactions notation page and the Japanese-language product listing. The operator's experience identifies both as recurring completeness issues.

Confirm the appointment sequence and every Customs office involved. Each additional office needs its own notification.